Orientations are crucial to ensure your staff are trained and competent in workplace policies and safety practices. They are crucial to the ongoing success of your workforce. Historically. Orientations have been done in person, whether in a classroom, one-on-one, or in a small group. In person orientations present several challenges, especially with the COVID-19 pandemic. It can be a challenge to provide orientations to your staff that deliver all the vital information in a safe and efficient way. In the last few years, online orientations have been adopted by countless companies to deliver consistent, convenient, and cost-effective training to staff. These tips will help you create online orientations which will cultivate a successful and safe worksite.
1. Be Clear and Concise
Orientations need to provide the critical HR and safety information to employees; however, they also need to be clear and concise to ensure employees can pay attention throughout the orientation and truly retain what they learn. You also want to be clear so there is no ambiguity when it comes to safety expectations. Using simple slides with minimal jargon will demonstrate the topic and be friendly to all participants regardless of age, culture, or background. You can also include short videos to highlight the major points, and images to keep employees interested. Very few people learn or retain knowledge after reading pages and pages of text.
2. Make it Accessible
Online orientations are becoming more common due to the incredible convenience. Unlike in-person orientations, employees can take the orientation, on their own time, from a computer, phone, or tablet. Online Orientations can be completed before they arrive on-site or at their workplace. Getting orientations completed before the first day of work means employees can get to work almost immediately, and more importantly, in a safe manner.
3. Add Leadership Engagement
Online orientations can have unique features such as a personal welcome message from the CEO or a video message regarding safety from the Safety Manager. By having the leadership involved in the onboarding of new employees, it demonstrates care from upper management to the success of all new employees. Including messages from leadership will help with enculturation and can help make your newer employees feel like they are already part of the team.
4. Include Digital Forms
Paperwork is a huge part of orientations, whether they are in person or online. Typical forms include tax documents, policy signoffs, safety agreements, and much more. Online orientations have the ability to integrate digital forms and paperwork throughout the orientation process. These online forms can be signed in real-time. Workflows are automated, and you drastically reduce the chance of forms getting lost or damaged. With online forms, everything is housed in one location and attached to the orientation.
5. Verify Participation
One common fear regarding online orientations is whether the correct person will actually complete the training. Since you do not have the employees in a classroom where you can observe whether they are paying attention, it can be easy to think they might press play on their online orientation and then go do other tasks while the orientation plays for and empty chair. One of the most effective ways to combat this common fear is to implement virtual proctoring into your online orientations. This software is a useful tool that can help verify whether the correct employee took the orientation, whether they paid attention, or even if they left to do something else. Virtual proctoring can improve the integrity of online orientations and eliminate several of the common challenges associated with this method of training.
6. Add Self-Registration
It is important to make the orientations easy to access and ensure that registration is even easier. A self-registration option will engage employees, and significantly cut down on administrative work for your company, which means your HR and admin team can work on other critical projects.
Worksite orientations could not be more important to support the safety and success of your new hires. By utilizing an online orientation, this process can be streamlined and more effective. Training is more accessible now more than ever. Proper onboarding and training of new staff members will lead to a safer and more efficient worksite as well as aid in employee retention. To improve your company’s success, consider joining the growing number of companies taking their orientations online.