In many workplaces, it is common for employees to take on various responsibilities. In some cases, more than one person may be responsible for certain tasks. This can be the case with risk assessments and safety statements, which are often the responsibility of both management and workers. In this blog post, we will discuss who is responsible for risk assessments and safety statements in the workplace and how they can work together to ensure everyone is safe.
Risk assessments and safety statements are important tools that help to ensure the safety of everyone in the workplace. They identify potential hazards and risks and outline what needs to be done to mitigate them. Management is responsible for ensuring that risk assessments are carried out, and the findings are used to create a safe work environment. Workers also have a responsibility to follow the safety procedures in place and report any hazards or risks they come across.
By working together, management and workers can ensure that the workplace is safe for everyone. If you have any workplace safety concerns, be sure to speak to your manager or health and safety representative.
Who Is Responsible For Risk Assessments
If you are an employer, you must ensure that risk assessments and safety statements are carried out in your workplace. You should appoint someone responsible for this task and ensures they have the knowledge and experience to effectively carry out the assessment. Once the assessment has been carried out, you should use the findings to create a safe work environment for your employees. You should also provide your employees with information about the risks that have been identified and what they can do to stay safe.
If you are an employee, it is important that you follow the safety procedures that are in place in your workplace. If you come across any hazards or risks, you should report them to your manager or health and safety representative. By working together, we can all help to create a safe workplace.
All employers who control workplaces to any extent or provide workplaces for use by others and the self-employed are required to prepare risk assessments and a safety statement.
Suppose three or fewer people are employed and a code of practice relating to safety statements, prepared by the Authority, exists for a sector or work activity. In that case, compliance with that code is sufficient. However, a risk assessment must always be prepared for that place of work.
Consultation should occur with employees and others when preparing the statement to ensure that they understand and take ownership of the safety and health measures proposed. There is a duty on everyone at work to cooperate effectively in developing and promoting safety and health.
How Often Do My Staff Need To Read The Safety Statement?
You should ensure that the relevant contents of the safety statement are brought to the attention of your employees and others affected annually and whenever it is revised. You are responsible for ensuring that all relevant persons know the safety statement and its terms.
A campaign to discharge this responsibility could include a combination of written and verbal communication, including:
- Distributing the safety statement, specific risk assessments, or relevant sections of it to all employees when first prepared and whenever significant changes are made
- Making the safety statement and specific risk assessments available electronically on company intranet sites which can be easily interrogated
- Verbal communication of the terms of the safety statement or particular risk assessments
- The inclusion of the relevant parts of the safety statement and specific risk assessments in employees’ handbooks or manuals
- Through ongoing training
Your safety statement should be reviewed and updated regularly to ensure that it accurately reflects the current risks and hazards in your workplace. It is important to involve your employees in this process, as they may be able to identify potential hazards that you have not considered. Depending on the size and complexity of your business, you may need to review your safety statement monthly, quarterly, or annual. If any significant changes to your workplace could affect safety, you should update your safety statement as soon as possible.