Employer and Employee Responsibilities For PPE Requirements

When it comes to Personal Protective Equipment (PPE), both employees and employers have specific responsibilities. To ensure the health and safety of everyone in the workplace, it is important that both parties understand their roles and obligations. In this blog post, we will discuss the responsibilities of both employers and employees regarding PPE requirements.

OSHA standards require using PPE to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Employers are required to determine if PPE should be used to protect their workers, and they must also make sure employees use and maintain PPE in a sanitary and reliable condition.

Employer Responsibilities For PPE

As an employer, you are responsible for providing employees with the PPE they need to do their job safely. This includes ensuring that the PPE is adequate for the task and that employees are properly trained to use it. You should also regularly inspect all PPE and ensure it is in good condition.

In general, employers are responsible for the following:

1. Performing A Hazard Assessment

To protect employees from workplace hazards, employers are responsible for performing a “hazard assessment” to identify and control physical and health hazards. This hazard assessment must be documented and reviewed regularly. Many resources are available to help employers perform a hazard assessment, including the Occupational Safety and Health Administration (OSHA) website.

Once the hazard assessment is complete, employers must develop and implement a plan to control the identified hazards. This plan should include engineering controls, such as ventilation systems or guarding equipment; administrative controls, such as work hours or break times; and personal protective equipment (PPE), such as gloves or respirators.

Employees Responsibilities For PPE

2. Providing Appropriate PPE For Employees

There are a few key things to remember regarding PPE in the workplace. First and foremost, employers are responsible for identifying and providing appropriate PPE for employees. Secondly, PPE should only be worn when necessary, and employees should be properly trained. Finally, PPE should be regularly inspected and maintained to ensure it is in good working condition.

If you have any questions about PPE in the workplace or are unsure of what type of PPE is appropriate for your job, be sure to ask your employer. They will be able to provide you with the information you need to stay safe at work.

3. Training Employees

As an employer, you are responsible for training your employees in using and caring for personal protective equipment (PPE). This training should cover how to properly don and doff the PPE, as well as how to clean and store it. Employees should also be aware of the potential hazards of using PPE and how to safely use and care for it.

4. Maintaining And Replacing Worn Or Damaged PPE

A few key things to remember regarding employers’ responsibility for maintaining and replacing PPE. First, employers are responsible for ensuring that PPE is always available and ready for use. Second, employers must inspect PPE regularly to ensure it is in good condition and effective for its intended purpose. Finally, if PPE is damaged or worn out, employers must replace it immediately.

5. Effectiveness Of The PPE Program

Employers are responsible for periodically reviewing, updating, and evaluating the effectiveness of the PPE program. This includes ensuring that PPE is still appropriate for the workplace and that employees are properly trained. Reviewing the PPE program regularly helps to ensure that it remains effective and compliant with all applicable safety regulations.

The Occupational Safety and Health Administration (OSHA) requires employers to provide employees with personal protective equipment (PPE) to protect them from workplace hazards. Employers are responsible for selecting the appropriate employee PPE and ensuring it is properly used and maintained.

There are four basic steps that employers must take to ensure that their employees are properly protected:

  • Assess the workplace to identify hazards that require the use of PPE
  • Select the appropriate PPE for the identified hazards
  • Train employees on how to properly use and care for their PPE
  • Monitor employee compliance with the use of PPE

Employers who fail to provide their employees with the proper PPE or do not ensure it is used properly can be cited by OSHA and fined.

PPE Responsibilities

Employee’s Responsibilities For PPE

As an employee, you are responsible for wearing the PPE your employer provided and using it correctly. You should also let your employer know if you have any concerns about the PPE you are using.

In general, employees should be:

1. Properly Wearing PPE

If you are an employee working in a hazardous environment, it is important that you always wear the proper personal protective equipment (PPE). This will help to protect you from potential injuries and exposure to harmful substances. PPE should be worn at all times when working in a hazardous environment and properly maintained and replaced as needed. Some examples of PPE you may need include gloves, goggles, masks, and protective clothing.

Ensure you are familiar with the PPE requirements for your job and always follow the manufacturer’s instructions for use and care. If you have any questions about PPE, talk to your supervisor or safety manager. Wearing the proper PPE can help to keep you safe on the job.

2. Attending Training Sessions On PPE

Training on PPE is essential for all employees. PPE not only protects the wearer from potential risks but also helps to prevent the spread of infection. Employers should provide regular training sessions to ensure that employees are properly trained on how to use PPE. These sessions should cover proper donning and doffing procedures, properly caring for PPE, and what to do in case of a PPE malfunction. By providing regular training on PPE, employers can help to ensure that their employees are better prepared to protect themselves and others from potential risks.

3. Caring For, Cleaning, And Maintaining PPE

Employees should do three main things regarding PPE: care for it, clean it, and maintain it. Let’s take a closer look at each of these.

When caring for PPE, employees should store it in a clean, dry place. They should also check it regularly for any damage or wear and tear. The PPE should be repaired or replaced immediately if any damage is found.

Cleaning PPE is just as important as caring for it. Employees should clean their PPE after each use and more often if it becomes dirty. The best way to clean PPE is with soap and water. If soap and water are not available, alcohol-based wipes can be used.

Maintaining PPE is the final step in ensuring it stays in good condition. Employees should regularly inspect their PPE for any damage or wear and tear. The PPE should be repaired or replaced immediately if any damage is found. Employees should also clean their PPE after each use and more often if it becomes dirty.

Employees can ensure their PPE is always in good condition by following these simple steps. They can also help protect themselves from potential injuries by taking care of their PPE.

Employers Responsibilities For PPE

4. Informing A Supervisor Of The Need To Repair Or Replace PPE

If you need to repair or replace your personal protective equipment (PPE), inform your supervisor as soon as possible. Your supervisor will then arrange for the repairs or replacement to be carried out. This is important to continue to work safely and protect yourself from potential hazards.

Ask your supervisor for clarification if you have any questions about your PPE or its proper use. It is important that you understand how to properly use and care for your PPE so that it can effectively protect you from potential hazards.

Both employers and employees have a role in ensuring that PPE is used correctly in the workplace. Understanding your responsibilities can help create a safe and healthy work environment for everyone.


PPE plays a critical role in safeguarding employees against potential workplace hazards. Employers and employees have distinct responsibilities regarding providing, using, and maintaining PPE.

Employers are tasked with conducting hazard assessments, selecting suitable PPE, providing adequate training, maintaining and replacing PPE, and continually evaluating the effectiveness of their PPE program. It’s also crucial for employers to monitor compliance with PPE usage and address any issues promptly.

On the other hand, employees must ensure they properly use and maintain their PPE, attend training sessions, care for their PPE, and promptly report any damage or need for replacement to their supervisors.

Through joint efforts, employers and employees can contribute to creating a safe, healthy, and productive work environment. It is a shared commitment that relies heavily on effective communication, education, and enforcement of best practices. These responsibilities are fundamental to personal safety and critical to achieving overall organizational health and safety goals.

Remember, a safe workplace is a productive workplace. Upholding PPE requirements is a responsibility that promotes safety, health, and well-being for all when shared between employers and employees.

Also Read: 10 Key Employees Responsibilities For Health And Safety