Different Types Of Violations At Workplace

There are many types of violations that can happen at work. Some are more serious than others, but they all have the potential to cause harm to employees or the company as a whole. In this blog post, we will discuss the four most common types of violations: safety, sexual harassment, wage and hour, and whistleblower. We will also provide information on how to report these types of violations if you experience them yourself.

Types Of Violations

There are three categories of violation – routine, situational and exceptional. 

Routine violations

Routine violation occurs when breaking a safety rule or procedure is the normal way of working. It becomes routine not to use the recommended procedures for tasks. An example is the regular speeding of forklift trucks in a warehouse to fulfill orders on time.

Routine violations often happen because workers are under time pressure and feel that following the safety rules would slow them down. Sometimes, workers may also be unaware of the risks involved in breaking the safety rules. In other cases, they may simply feel that the rules do not apply to them.

Routine violations can lead to serious accidents and injuries. In fact, many accidents happen because workers have become so used to breaking the safety rules that they no longer even think about the risks involved.

If you see someone breaking a safety rule, it’s important to speak up. Let them know that you are concerned about their safety and that of others. Remember, it’s always better to be safe than sorry.

There are many reasons given for routine violations; for example:

• taking shortcuts to save time and energy; 
• a belief that the rules are unworkable or too restrictive; 
• lack of knowledge of the procedures; 
• the perception that the rules are no longer applied; 
• poor supervision and a lack of enforcement of the rules; 
• new workers think that routine violations are the norm and do not realize that this is not the safe way of working. 

Finally, it must be recognized that there are some situations where peer pressure or simply a wilful disregard for procedures or other peoples ’ safety may result in routine violations. Routine violations can be reduced by regular monitoring, ensuring that the rules are necessary, or re-designing the job. 

The following features are very common in many workplaces and often lead to routine violations:

• poor working posture due to poor ergonomic design of the workstation or equipment; 
• equipment difficult to use and/or slow in response; 
• equipment difficult to maintain or pressure on time available for maintenance; 
• procedures unduly complicated and difficult to understand; unreliable instrumentation and/or warning systems; 
• high levels of noise and other poor aspects of the environment (fumes, dust, humidity); 
• associated PPE is either inappropriate, difficult, and uncomfortable to wear or ineffective due to lack of maintenance. 

Situational Violations

Situational violations occur when particular job pressures at particular times make rule compliance difficult. They may happen when the correct equipment is unavailable or under adverse weather conditions. A common example is using a ladder rather than a scaffold for working at height to replace window frames in a building. Situational violations may be reduced by improving job design, the working environment, and supervision.

Situational violations are often the result of poor job design. For example, if a job requires workers to be in awkward positions for long periods of time, they may be more likely to take shortcuts that could lead to injuries. Similarly, if a job is repetitive and boring, workers may be more tempted to break the rules in order to make it more interesting. Improving job design can help reduce the temptation to engage in situational violations.

The working environment can also play a role in situational violations. If a workspace is cluttered and dangerous, workers may be more likely to take shortcuts that could lead to accidents. Similarly, if a workspace is too hot or too cold, workers may be more likely to break the rules in order to make themselves more comfortable. Improving the working environment can help reduce the temptation to engage in situational violations.

Finally, supervision can also help reduce situational violations. If supervisors are present and paying attention, workers may be less likely to take shortcuts that could lead to accidents. Similarly, if supervisors are able to provide feedback and coaching, workers may be less likely to engage in situational violations. Improving supervision can help reduce the temptation to engage in situational violations.

Situational violations can be reduced by improving job design, the working environment, and supervision. By taking these steps, employers can create a safer workplace and reduce the likelihood of accidents and injuries.

Exceptional Violations

Exceptional violations rarely happen when a safety rule is broken to perform a new task. A good example is the violations that can occur during emergency procedures such as fires or explosions. These violations should be addressed in risk assessments and during emergency training sessions (e.g., fire training). 

Everybody is capable of making errors. It is one of the objectives of a positive health and safety culture to reduce them and their consequences as much as possible. 

The following are some of the exceptional violations that can occur at the workplace:

• Physical violence or threats of violence against another person.
• Harassment, including sexual harassment
• Stalking.
• Making obscene or threatening phone calls or sending obscene or threatening emails or text messages.
• Posting obscene or threatening messages on social media sites.
• Spreading rumors or making false statements about another person.
• Tampering with another person’s personal belongings.
• Destroying another person’s property.
• Cyberbullying.
• Any other behavior that is intended to threaten, intimidate, or harm another person.